Administrative Assistant | Black Stone

Job Description

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Business Unit: Credit & Insurance

Job Title: Administrative Assistant

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support to Blackstone Credit & Insurance PCS team, ensuring the smooth operation of daily activities. The ideal candidate will possess excellent communication skills, strong technical skills, and the ability to handle confidential information with discretion. This role requires a proactive and solution-oriented approach, as well as the ability to work independently and collaborate effectively with others.

Responsibilities:

• Provide administrative support to the team, including calendar management, travel arrangements, expense reporting, and meeting coordination.

• Handle confidential and sensitive information with the utmost discretion and maintain a high level of integrity.

• Perform tasks with minimal supervision, taking personal initiative and demonstrating ownership.

• Adapt to changes in coverage model and collaborate with other assistants to ensure seamless support.

• Collaborate and partner with other administrative assistants to ensure team coverage and foster a positive work environment.

• Utilize strong technical skills, including proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and related software.

• Exhibit exceptional organizational skills, attention to detail, and the ability to juggle multiple responsibilities with accuracy.

• Manage time effectively, prioritize tasks, and switch between tasks quickly to adapt to changing business needs.

• Anticipate and proactively solve problems, demonstrating a proactive and solution-oriented approach.

• Communicate professionally with peers, senior management, and individuals at all organizational levels, both verbally and in writing.

• Foster connections, and maintain excellent phone manners.

• Work independently while seeking guidance when needed and collaborate with others to support team.

• Collaborate with global teams, understanding cultural and time zone differences.

• Maintain a positive attitude, be a team player, and exhibit a strong commitment to excellence.

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should have:

• 3+ years of administrative support experience, preferably in a dynamic environment or financial services industry.

• Proven track record of sound judgment, discretion, and integrity when managing responsibilities.

• Strong technical skills, including advanced knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and related software.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.

• Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all organizational levels.

• Ability to work independently, take personal initiative, and demonstrate ownership of tasks.

• Proactive problem-solving skills and the ability to anticipate and address issues in a timely manner.

• Strong interpersonal skills and the ability to collaborate effectively with a diverse team.

• Ability to adapt to changing priorities and work under tight deadlines.

• High level of professionalism, reliability, and dedication to providing exceptional administrative support.

If you are a highly organized and proactive individual with a strong commitment to excellence, we invite you to apply for the position of Administrative Assistant. Join our team and contribute to the success of our organization by providing top-notch administrative support to our PCS team.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$80,000 – $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.