ADO FBP 2 | Rose Wood

February 7, 2024

Job Description

Job summary
The Assistant Director Finance Business Partner oversees daily operations of the Accounting Department, maintains a grasp of the financial positions, supervise operations, associates’ education and personnel management. The Assistant Director Finance Business Partner is responsible for ensuring that the financial controls, books, records and reporting of the hotel are accurate, current and compliant.
  • Responsible for ensuring the timely and accurate completion of all weekly, monthly, quarterly and annual reports. Engage with Department Managers to develop effective measures to enhance their department’s profitability. 
  • Assist with the preparation of all financial information sent to Excom, Rosewood Hotels and Owners in regard to accuracy and detail. 
  • Perform financial analysis on monthly statements and report these results to the Director Finance Business Partner.
  • Develop and monitor all financial systems for the Hotel with a view to improve and streamline procedures. 
  • Maintain complete knowledge of and comply with all departmental policies, procedures and standards. Ensure that policies and procedures set by Rosewood Hotels are implemented and internal controls are operating effectively. 
  • Complete bi-annual self-assessment for Internal Audit, ensuring a full spot check of controls is tested at each submission.
  • Assists with the compilation of the annual budgets and Monthly forecasting requirements.
  • Actively attend Revenue and/or Pipeline meetings for the Hotel. 
  • Substitute the Director of Finance Business Partner in attending and actively participating in Department Head meetings, respecting the confidentiality of issues which may be discussed.
  • Assist the Director Finance Business Partner in checking and validating expenditure to ensure compliance to budgetary guidelines and policy/procedural requirements as set forth by the company.
  • Safeguard all licenses, contracts and agreements and assist with renewal.
  • Review the associate work hour reports and approved overtime reports for each department submitted by the Paymaster for accuracy and authenticity of the numbers. 
  • Supervise yearly and periodic physical inspections of fixed assets for each department.
  • Prepare and post end of month journals and to adhere to the hotel’s reporting timeframes.
  • Prepare monthly Balance Sheet Reconciliations.
  • Review the daily revenue report prepared by the Income Auditor.
  • Review the Paymaster’s salary calculations for any errors or irregularities and labor expenses are properly booked.
  • Review the Monthly Food & Beverage Cost Report and verify costs are properly booked.
  • Ensure all month-end and year-end front and back office closing procedures are followed per company and system requirements and guidelines.
  • Ensure physical inventories are scheduled and taken for food, beverage, operating equipment and other operating supplies per required guidelines.
Accounts Receivable
  • Review and verify collectability of items in AR Aging. 
  • Prepare credit meetings, discuss adequacy of bad debt provisions with Director Finance and Business Partner 
Financial Affairs
  • Ensure timely and accurate VAT reporting and filing. 
  • Manage annual statutory audit of books and records, owner audits and corporate office audits.
  • Maintain a working knowledge of the accounting regulations of the region where property is located.
  • Ensure all payments made to the Owners are effectively reconciled and deposited on time in accordance with the relevant Management Agreements. 
  • Assist with liaising with statutory authorities, banks, auditors for relevant matters 
  • Monitoring and checking of all audits relating to financial standards and procedures.
Treasury Management
  • Ensure the cash handling procedures and policies of the Hotel are strictly adhered to.
  • Verify the daily cash and bank balances through review of the bank statements.
  • Provide instructions for periodic bank deposit movement.
  • Experience: Minimum three years’ experience in hotel accounting.
  • Education: College degree in Accounting 
  • General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; 
  • Language: Required to speak, read and write English. Dutch is strongly preferred.
  • Schedule: Onsite Office hours- must be flexible with working hours, especially during month end closing to include weekends and holidays.
  • A work permit for the Netherlands is required to be considered for this role
About us: Once open, we aim to make our property to be the top destination of choice in the region. The immediate need of this role is to put together the hotel’s leadership team. We aim to create a fast-paced, international team, with a strong sense of collaboration. We believe in teamwork, finding solutions and being yourself at work. Because of this we are looking for someone who fits with our culture and so we’d like to make an offer to someone collaborative and result-oriented with a can-do mindset, and who would enjoy working at Rosewood as much as we do.