Accounts Payable Clerk | Rose Wood

Job Description

The Carlyle, A Rosewood Hotel is currently recruiting for an Accounts Payable Clerk. The ideal candidate will be responsible for ensuring that all payable transactions are posted regularly and payments to the vendors are generated on an accurate and timely basis. Additionally, this role ensures documentation for all payments are properly maintained.
Essential Duties and Responsibilities
• Process all PO invoices through Birchstreet (standard departmental orders), and all non PO invoices through SunSystems.
• Investigates all invoices received without purchase orders and initiates corrective action, following up with the appropriate departments and users if PO must be created or received in Birchstreet
• Ensures purchases are duly authorized and the documents signed in approval by the authorized manager.
• Ensures timely processing of all contracted services/charges (weekly/ monthly/ quarterly/ annual invoices) and maintains the Contract database to ensure invoices are received/accrued monthly and renewed/cancelled in a timely fashion, updated with new contracts and vendor information is up to date.
• Prepares invoices for payment and presents them to the Controller for signature. Check runs should occur no less than once a week and invoices must be paid within the terms of the invoice.
• Reconciles the statements from suppliers and resolves any discrepancies.
• Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information, scanned to Laservault DMS prior processing payment.
• At month-end verifies with the Purchasing department that the total posted purchases balances to the receiving report from Birchstreet.
• Audits the General Cashier’s petty cash reimbursements, ensuring that all documents are properly filled in and approved.
• Reviews month-end Accounts Payable aging and addresses any outstanding items. Ensure all payments, check/wire/CSI, have been applied to the correct invoices in SunSystems.
• Prepares and posts month-end accruals.
• Reviews with Director of Purchasing any open purchase orders at month-end.
• Carries out other duties that may be assigned by the Assistant Director of Finance or the Director of Finance.
Required Skills
• Must be very detail oriented and have strong organizational skills. Must have skills in database, spreadsheet or other accounting applications.
• Be a clear thinker, remaining calm and resolving problems using good judgement
• Follow directions thoroughly
• Understand a guest’s service needs
• Work cohesively with co-workers as part of a team
• Work with minimal supervision
• Maintain confidentiality of guest information and pertinent hotel data
• Ability to be resourceful, creative and maintain flexibility
• Ability to perform mathematical operations with units of measure including, but not limited to dollars, cents, feet, inches, cups, pounds and ounces
• Required to speak, read and write English, with fluency in other languages preferred
• Minimum education is high school equivalency, with some Hotel/College training preferred.
• Minimum 2 years of experience in ultra-luxury operations, preferably in a union environment
Competitive Benefits
• Medical, dental, vision and retirement benefits
• Paid holidays
• We encourage personal and professional growth. Continue the Rosewood Journey through global talent development opportunities.
Hourly Rate: $33.00/hr – $35.00/hr 
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